1. Keys and Key fobs

a) Keys and emergency access. The Association shall maintain a key to each unit for emergency purposes. No owner or resident shall change locks or install additional locks unless duplicate keys are provided to the management office. If at any time it is found that the management office does not have a current key to a unit, management reserves the right to have a bonded locksmith make a key for the use of management. In the event a locksmith is required to gain access to a unit or to obtain duplicate keys, the Association will provide the owner with notice of the date and time the locksmith will be required for the unit. Any and all costs incurred by the Association for engaging a locksmith will be borne by the owner.

b) Unlocking a unit. A person may request the security staff to unlock a unit door if the owner has left a key with the management office and if the person requesting the service is registered to that unit and activated for that date. Proper ID must be shown. Unauthorized visitors cannot be granted access to the unit due to liability concerns. If an owner or authorized visitor locks himself/herself out without proper ID, security will accompany said person into the unit so they can obtain and show proper ID.

Key fobs. In the interest of building security, all-access key fobs are limited to one for each full-time resident of a unit, including school age children, and one parking key fob for each assigned parking space. Building entrance and parking garage gate access key fobs are not interchangeable. Part-time resident owners will only be issued activated key fobs as long as their units are not leased. To be issued a key fob, residents must show a government issued photo ID, or a combination of a non-photo government issued ID (Social Security, Medicare cards, etc.) and a photo ID issued by an employer, club, bank or similar institution. In either case, at least one ID must show their address as 610 Clematis. Lost key fobs may be replaced by owners or residents for $35 each at the management office.

2. Guest and Visitor Registration

a) Visitors. All visitors must sign in at the front desk and be announced to and approved by a resident prior to being granted access to the elevators. Frequent daytime visitors or employees of a resident may be entered in the permanent visitor list to eliminate their having to register each time. It is a resident’s responsibility to inform the front desk when and if they no longer wish a visitor to be registered. Management may request verification of persons on the permanent visitors list.

b) Extended Visits. All guests staying overnight or longer must have the resident supply the guests’ names, arrival and departure dates in writing on a signed and dated form to the front desk prior to their arrival, thus avoiding delays and embarrassment to their guests. Once this is done, the resident need not be present during the guests’ visit. Without this written authorization, guests will not be permitted access to the condominium property. If the resident has also authorized use of their assigned parking space, a Guest/Visitor Parking Pass identifying the space and dates of use will be issued. Residents are responsible for providing keys and fobs to their guests. While management will attempt to take all reasonable precautions to insure that unit keys are properly secured, the Property Management Company, The Association, and the Association’s security company will not be liable for lost or stolen keys. Owners will be required to submit an executed authorization form to the Association to allow a guest access to your unit.

c) Identification. Every person in the building, including but not limited to guests, visitors, contractors, housekeepers and residents, must cooperate with staff by showing a picture ID when requested. For security purposes, staff may request ID from residents not known to them.

d) Unregistered Visitors. Any visitor who is neither accompanied by a resident nor registered as a visitor, tradesperson or contractor is trespassing and will not be allowed to remain on the premises.

e) Domestic Partners. Domestic partners must register with the management office, and may receive a key fob for the unit and one for an assigned parking space if such is available from the unit owner. The unit owner or resident is responsible to see that the domestic partner understands and follows the rules and regulations of the Association, and they will be held responsible for any damage caused by the domestic partner to the building and grounds. Should the domestic partner no longer be a resident, the owner or resident must notify management immediately and return the domestic partner’s key fob(s).

Management may periodically request that an owner confirm that the domestic partner is still a full-time resident. If not, their key fob will be automatically deactivated. The key fob shall be returned to management or the replacement cost borne by the owner.

3. Guest and Visitor Lists for Parties.

Any 610 Clematis resident expecting 14 or more party guests must notify management in advance and provide a list to assist front desk staff in efficiently clearing the entrance for them. Management will assess the need for additional security (see Parking and Storage section) and other staff as they deem necessary. A $500 refundable deposit for damages and clean up is required for all party/event reservations plus $25 an hour for extra security should 14 or more people be attending the event.

4. Realtor Access

*a) Hours. Licensed brokers and agents may inspect or show units to clients between 9:00 AM and 8:00 PM Monday through Friday, and 10:00 AM through 6:00 PM Saturdays and Sundays. After-hours appointments must be made in advance with management during weekday office hours of 8:00 AM through 4:30 PM. Brokers/Agents must accompany their clients to the unit(s). Brokers and agents must sign in and turn over their license or other acceptable ID at the front desk, to be returned upon their departure.

b) Open Houses or Auctions. Under no circumstances are brokers or owners permitted to hold “open houses” or auctions in the building to market units.

c) Lockboxes and Keys. The use of lockboxes at 610 Clematis is prohibited. Failure to comply will result in the lockbox being removed and destroyed. Owners are not permitted to give a key fob to realtors, brokers or property management agents for any purpose. Access to a unit will only be granted after the real estate agent registers at the front desk and leaves an acceptable ID, to be returned upon departure. As a convenience, owners may elect to leave a key to their unit at the front desk to facilitate the showing of their unit by real estate agents. However, in order for the front desk to accept or release keys for real estate agents, owners will be required to submit an executed authorization form to the Association. The agent’s ID provided while registering at the front desk will not be returned until the unit’s key is returned. While management will attempt to take all reasonable precautions to insure that unit keys are properly secured, the Property Management Company, Association and the Association’s security company will not be liable for lost or stolen keys. Leaving a unit key with the front desk is strictly optional on the part of the owner.

5. General Public.

Neither group tours nor public exhibition of any unit or its contents shall be allowed, nor shall any auction sale be held in any unit without the written consent of the Board.
* Amended on 12/09/09
6. Solicitors.

No solicitors are permitted on the property unless authorized in writing by the Board. Fliers, pamphlets, solicitation materials or any other items may not be placed on or under unit doors nor in any common area except as authorized by the Board.